Hotel Accounting and the Capital Behind It
A hotel-native accounting and capital asset management platform fed by your current data sources — with the loans, property tax, insurance, and assets that every other accounting stack leaves in a spreadsheet. Run for you, as a managed partnership.
Built for Hospitality Portfolios
Lodging Ledger is delivered as a fully managed partnership. Our hospitality accounting team runs the platform day to day — posting, reconciling, processing, and closing — while your team reviews and signs off.
One Ledger for the Entire Portfolio
Accounting, portfolio performance, and the capital behind every property — in a single system, built around how hospitality finance actually works.
Night audit in, posted revenue out
Whatever your properties run, we take the night-audit output and post daily revenue, occupancy, ADR, and RevPAR straight to the general ledger — so nobody re-keys a report into a journal entry.
- Any PMS, any format — we build the intake around what you already produce
- Rooms, F&B, other income, and room statistics on one daily report
- Period-over-period variance on the report itself
Reconciliation that stays reconciled
Bank activity comes in from any institution, in whatever format they hand you. Transactions categorize themselves against your rules and match to the ledger side by side.
- Any bank, any statement format — we handle the intake
- Rule-based auto-categorization, transaction splits, and bulk coding
- Side-by-side matching with auto-match and manual override
- Completing a reconciliation locks matched activity against later edits
AP built to the depth you need
Some portfolios want full invoice approval routing. Others want clean coding and an aging they can trust. We scope AP to how your team actually works, then build that.
- Vendor master with payment terms, per company
- Invoice approval with line-level GL coding and splits
- Scheduled payments and aging — current, 30, 60, 90, and 120+ days
- Invoice capture and scanning where it earns its keep
Every number drills back to a posted line
Daily activity, bank transactions, AP, and capital events all become journal entries with a typed source. Nothing appears in a report that you cannot trace to the transaction behind it.
- Multi-line entries with department and per-line vendor tagging
- Recurring templates with optional auto-reverse
- Reclassify a posted line, guarded against locked and closed activity
- Trial balance and GL report with prior-year comparison and CSV export
Every property a row. Every metric a column.
Benchmark the entire portfolio in one grid, then switch the lens. Performance, risk, capital — the columns change, the properties stay sorted.
- Eight lenses: executive, operations, risk, capital, profitability, payroll, departmental, energy
- DSCR, cap rate, LTV, interest rate, and refinance windows side by side
- Per-key normalization — debt per key, tax per key, revenue per key
- RevPAR ranking and movement against the prior period
The metrics your owners ask for, tied to the ledger
Fifty-six hospitality KPIs across eleven sections, each built from the same posted accounts as the P&L. Your statistics and your income statement cannot disagree.
- ADR, RevPAR, GOP, GOPPAR, NOI, EBITDA, and departmental profit
- Labor cost, labor percentage, CPOR, energy per available room, capture rates
- Saveable dashboards with configurable widgets and comparison periods
- Drill from any KPI to the accounts and transactions underneath it
The balance sheet items everyone else keeps in spreadsheets
Loans, property tax, insurance, construction, and fixed assets are real modules here, reconciled to the ledger — not a workbook somebody maintains by hand.
- Loans with amortization schedules, balloon maturities, and refinance candidates
- Property tax bills, installment schedules, and assessment history by year
- Insurance policies, multi-property coverage splits, claims, and premium financing
- Construction and CIP cost allocation, plus a GL-reconciled fixed asset register
Cash position today, and twelve months out
Budgets drive the forecast, and the forecast knows about your loans, tax, and insurance. It is an accrual-to-cash bridge, not a restated budget.
- Department- and driver-based budgets with assumptions and forecast versions
- Budget-versus-actual variance reporting alongside the statements
- Twelve-month cash projection with real payment schedules layered back in
- Undeposited cash and over/short tracked per property
Owner-ready statements — and whatever else they ask for
USALI-aligned financials come standard. When an owner or a lender wants something the standard set does not cover, we build that report for you.
- P&L, balance sheet, cash flow, payroll, trailing twelve, and trial balance
- PTD, PTD LY, YTD, and YTD LY columns with automated retained earnings
- Custom reports built to your requirements
- Drill from any row to source; Excel and PDF export, plus multi-report bundles
Enterprise, company, property — one hierarchy
An enterprise holds companies, each a legal entity with its own chart of accounts and fiscal calendar. Companies hold properties. One login moves across all of it.
- Per-company charts of accounts and fiscal calendars
- A context bar that scopes every screen to the company or property you are in
- Property groups for arbitrary cross-cuts of the portfolio
- Consolidated and property-level views off the same posted data
The controls a finance buyer asks about
Every ledger mutation routes through one policy layer. Closed periods, reconciliation locks, and protected cash accounts are enforced centrally — not checked ad hoc in a dozen places.
- Posting into a closed period is blocked, with a clear reason
- Reconciled activity and bank cash-side accounts are protected from edits
- Actor-attributed audit log across the ledger, filterable by entity and date
- Per-module permissions at company and property scope: inherit, allow, or no access
Every file attached to the record it belongs to
Statements, invoices, contracts, and tax documents stored against the property and the transaction they relate to — which is what makes an audit or an owner request fast.
- Organized by company and category, not dumped into one list
- Attach a document to a specific invoice, loan, policy, or bank statement
- Tagging, bulk updates, and instant search across the library
- Upload, preview, and download with source tracking
Why the numbers always agree
One chart of accounts
USALI-aligned and consistent across every company and property, so a department or a line item means the same thing everywhere.
One posted ledger
Daily activity, banking, AP, and capital events all post to the same place. Two reports cannot tell you two different stories.
Statistics live in the ledger
Occupancy and rooms sold are statistical accounts, not a side table. That is why the KPIs and the financials always tie out.
Also included
Daily Snapshot
Cross-property operating results for a single business day.
Intercompany
Cross-company transfers detected and paired, with a due-to / due-from matrix.
Suspense review
Clear the suspense account in net-to-zero groups, the way it actually clears.
Role-aware dashboard
Open items by role — unreconciled activity, AP awaiting action, unposted daily reports.
From First Conversation to First Close
You are not buying software to configure. We stand it up around your portfolio, then run it.
We Learn Your Portfolio
Your entities, your properties, and how they roll up. We provision the enterprise → company → property hierarchy, a USALI-aligned chart of accounts per company, and the fiscal calendars behind them.
We Build the Intake
Whatever your properties and banks already produce, we take it as it is and build the mapping — night audit, bank activity, payroll, and the capital schedules behind every property.
We Run the Close
Our team posts, reconciles, processes AP, and closes the month. Your team reviews the output and signs off — with every number traceable back to the transaction behind it.
Let's See If We're a Fit
Tell us about your portfolio and we will show you what this looks like on your own numbers. The first conversation is a working session, not a scripted demo.
Prefer somewhere else? Find us on LinkedIn.
Tell us about your portfolio
We reply within one business day.
Run the Portfolio From One Ledger
The close, the capital stack, and the numbers your owners ask for — in one system, run by a team that does this for a living.
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